Section 216 · Paragraph 207. Appointment of additional police

(1) Where the District Magistrate is of the opinion that in any area within his jurisdiction, a riotous situation is prevailing, additional police should be deployed under section 15 of the Police Act (5th of 1861), he shall, as soon as possible after the occurrence of the incident, submit his proposal to the Government through the Commissioner of the Division and the Inspector General of Police together with the written view of the Superintendent of Police. Demi-official correspondence may be used in the initial case to avoid delay, and the District Magistrate should not postpone his proposal because of a lack of information regarding the class of residents from whom he wishes to recover the cost of additional police. The initial proposal should always specify:
(1) the reasons for the imposition,
(2) the proposed strength and class of police to be employed,
(3) the period for which the additional police are to be levied,
(4) the estimated (not detailed) cost of the additional police recommended, along with a rough estimate of the incidental expenses (if any) likely to be involved in the assessment and recovery of the additional police costs,
(5) the residents or class of residents generally who will incur the expense and their capacity to pay the expense, and
(6) the area where the additional police are to be levied.
While forwarding an application for additional police under Section 15 of the Police Act (Fifth of 1861) (paragraph 154 of the Office Orders), the Commissioner should consider whether the required amount can be recovered without unduly burdening the assessees.
(2) Under Section 5(3) read with Section 15(2) of the Act, the expenditure of additional police in respect of the period prior to the issue of the proclamation under Section 15(1) cannot be recovered from the residents but will fall on the Government. It is therefore essential that preliminary demi-official proposals be submitted as soon as the need for additional police becomes apparent.
(3) It is also necessary that the demi-official proposal should take care to include all areas from which the expenditure is likely to be recovered in the area in which additional police are to be deployed. If an area beyond the area required under Section 15(1) of the Act is notified, the expenditure for additional police shall be incurred from one date in respect of the area initially notified and from another date in respect of the additional area notified.
(4) If the Government is satisfied that the proposal for additional police is necessary, it shall issue a proclamation under Section 15(1) of the (Fifth of 1861) Act.
(5) Whether or not the District Magistrate has submitted the initial demi-official proposal considered above, he should simultaneously submit a formal proposal through the Commissioner of the Division and the Inspector General of Police as soon as possible. In his formal proposal, he should report fully on all the matters specified in paragraph (1) above, and in addition, he should send his recommendation regarding the classes of residents to be exempted and the areas, if any, which were included in the original proposal but subsequently appear to be excluded. A draft statement of expenditure should be submitted in quadruplicate, but if the completion of this statement delays the submission of the formal proposal, such proposals should be submitted with a report that the expenditure details will be sent as late as possible.
(6) Whenever it is considered desirable to extend the tenure of the additional police appointed under Section 15 of the Police Act (Fifth of 1861), a report should be sent to the Government by the Magistrate through the Divisional Commissioner and the Inspector General of Police, stating the reasons for the proposed extension and the period of extension, so as to reach the Government one month before the expiry of the period.
(7) Additional police shall not be retained beyond the period for which they were initially deployed, without the sanction of the Government.