HRRLRF 4th

Section 4th · Phase: In G.O.Ms.No.3829, Revenue (N) Department dated 19.8.80, the Government have ordered the enforcement of A.P.R.O.R.in Land Act, 1971 in 59 Taluks of 21 Districts w.e.f. 1.7.80

1.4

The Act is yet to be implemented in the following areas:

Alamur Taluk	E.G. District.
Vallabhanagar Taluk	R.R. District.
Musheerabad Taluk	Hyderabad District.
Golconda Taluk	Hyderabad District.
Charminar Taluk
Secunderabad Taluk

1.5The A.P. Record of Rights in Land Act, 1971 was amended by Act 11 of 1980 and Act 1 of 1989. Act of 1989 provides for updating of Record of Rights U/s. 3(1) of the Act and for regularisation of unregistered transfers and alienations under Section 5-A of the Act. Because of these amendments the A.P.Record of Rights in Land and Pattadar Pass Books Rules, 1989 were issued in supersession of the A.P. Record of Rights in Land Rules 1978.

1.6The main features of the amended Act and the new rules are:

(a)a new format for the pattadar pass book in 4 parts. 2 parts will be printed on white paper, one part will be printed on pink paper and the 4th will be printed on green paper;

(b)every pattadar, owner, tenant, mortgagee will get a pass book with his photo affixed on the pass book and attested by the M.R.O. concerned;

(c)credit agencies should take cognizance of the entries in the pattadar pass book and advance loans without insisting for copies of village revenue accounts such as Adangal, Pahani, 10(1) Account/Chowfasla etc.;

(d)all loans sanctioned and their repayments will be entered by the credit agencies in the pass book

(e)the land revenue payable, paid and the balance will also be noted in the pass book;

(f)unregistered alienation and transfers can be validated by following the procedure prescribed in section 5A of the Act and Rule 22 of the Rules.

1.7Since in respect of the taluks in which the Act was implemented earlier, village wise details of implementation are not available, in Commissioner's D.O.Lr.No. 161/89, dated3.3.1989 the Collectors were requested to identify the villages in each Mandal for whom notice in Form IV was published in A.P. Gazette. In those villages for which notice in Form IV was published, updating of Record of Rights will have to be taken up now u/S. 3(1) of the Act_ In those villages for which notice in Form IV was not published in the past, de novo preparation of Record of Rights will have to be taken up now, again u/S. 3(1) of the Act.

2.1

Land is defined in the Act as land which is used or is capable of being used for purposes of agriculture including horticulture but does not include land used exclusively for non-agricultural purposes vide Section 2(4).

2.2The said Act shall not apply to the lands belonging to the State Government or Central Government vide Section 12.

2.3Record of Rights is, therefore, to be prepared or updated and maintained for all l ands excluding lands belonging to Central or State Government, and lands which are used exclusively for non-agricultural purposes.

2.4The Recording Authority who will be such Officer of the Revenue Department not below the rank of the Revenue Inspector as may be notified by the Collector is entrusted with the function of preparing or updating the Record of Rights.

2.5The Government have given an assurance to the Legislative Assembly that the Pattadar Pass Books in the new format will be distributed before the 31st of December, 1989. The Chief Minister in his D.O.Letter No.33488/DO (A&R)/89 dated18.5.1989 addressed to the District Collectors stated that:"It is a matter of great challenge and prestige for the administration to achieve this goal. I want you as the District Head mobilise all efforts from every quarter of the district administration and see that the issue of pattadar pass books is completed by 31st December, 1989 positively. While shortfall in any district will be viewed with great displeasure, good work done by the Collectors in this regard will be appreciated and placed on record. I am confident that you will rise to my expectations and successfully complete the task assigned to you."

2.6The emphasis in the above D.O.letter is on the mobilisation of all efforts from every quarter of the district administration. Various estimates have been given for the time required by a person to complete the two stage enquiry in a village and to prepare the draft and confirmed R.O.R.Register. The estimates vary from twenty days to two months. On the other hand, the staff given is only one R.I. per mandal and a team of one D.T. and one R.I. for a group of 4 Mandals. If the work is done by notifying the special R.I. alone as the Recording Authority, for an average Mandal of 30 villages the time required will be 600 days to 60 months. However, the time available is only six months. Therefore, it becomes imperative to notify as many persons as possible as recording authority for a Mandal.

2.7Collectors can consider-

(i)notifying the Special Deputy Tahsildar (ROR) as the recording authority for the three/four/five Mandals for which he is appointed;

(ii)notifying the Senior Assistant attached to the Special Deputy Tahsildar (ROR), as the Recording Authority for the Mandals for which the Special Deputy Tahsildar is notified;

(iii)notifying the Special U.D.R.I.(ROR) as Recording Authority for the Mandal for which he is appointed;

(iv)notifying the Mandal Revenue Inspector as Recording Authority for his Mandal;

(v)notifying the M.R.O., as Recording Authority for his Mandal or any combination of the above.

While all the five Officers will have concurrent jurisdiction over a mandal, the District Collectors should earmark villages in a mandal to each of the five officers so that as far as a village is concerned, only one person will deal with it from the commencement of the work till the completion of the work. Legal advice has been obtained to the effect that this earmarking of villages to the several officers can be done administratively; that is the names of the villages need not be mentioned in the notification issued o/ S. 2(10); the allotment of villages to different Recording Authorities can be done by the District Collector through a proceedings. Further legal advice has been obtained that an officer can be nominated as a Recording Authority by giving his designation without giving his name so that if transfers take place while the Act is under implementation, the need to issue notification appointing the new incumbent as Recording Authority may not arise.

2.8If a mandal has 20 or 30 villages on an average, the earmarking of villages among the several Recording Authorities may be as follows:-

	Mandal with 20 villages	Mandal with 30 villages
Spl.Dy.Tahsildar (ROR)	2 villages for Mandal.Total villages=2 x4 = 8.	3 villages for Mandal.Total villages=3 x4 = 12.
Senior Asst. (ROR)	-do-	-do
Spl.R.I. (ROR)	10	12
Mandal Revenue
Officer	3	6
Mandal Revenue
Inspector	3	6
	20	30

In the above example, it will be noted that the Special Deputy Tahsildar (ROR) and Senior Assistant (ROR) will get villages from 4 mandals and so per mandal their load is only 2 or 3 villages. Secondly it will be noted that the load for Special Staff for R.O.R. is more than the load for M.R.O./M.R.I. This is done because the M.R.O./M.R.I. will have to attend to their normal work other than R.O.R. work. However the above example is only an illustration and Collectors are free to allot the villages as they think fit.

2.9To sum up the District Collectors should use the available manpower and earmark villages to them so that the work is completed by 31.12.1989 as desired by the Government.

2.10The notification of the Recording Authority should be published in the District Gazette vide Section 2(10). It is not necessary to publish it in the A.P. Gazette. This is a change brought about by Act 1 of 1989 and may be noted.

3.1

The purposes of Act

26 of 1971

are mainly:

(a)

preparation or updating of Record of Rights;

(b)

rectification of Record of Rights prepared under 'a' above;

(c)

amendment and maintenance of Record of Rights.

3.2Sub-section 1 of Section 3 of the Act deals with the preparation of the Record of Rights for the first time and its updating at periodical intervals. Sub-section 3 of Section 3 deals with the rectification of the Record of Rights prepared under sub-section 1 of Section 3. Section 5 of the Act deals with amendments to the Record of Rights and its maintenance between two consecutive operations under sub-section 1 of Section 3. The procedure prescribed for the de novo preparation of Record of Rights under sub-section 1 of Section 3 or for the intensive updating of Record of Rights under sub-section 1 of Section 3 is the same. The procedure prescribed for amendments to Record of Rights under Section 5 of the Act is different when compared with the procedure prescribed for operations under sub-section 1 of Sec. 3.II. Procedure for Preparation or Updating of Record of Rights under Sub-Section I of Section 3

4.1

The Record of Rights shall be prepared or updated and thereafter maintained in Form-I, as prescribed under Rule 3 of the Andhra Pradesh Record of Rights in Land and Pattadar Pass Book Rules, 1989.

4.2Rule 4(ii) of the said rules provides that intensive updating of Record of Rights can be taken up under sub-section 1 of Section 3 only after the Commissioner issues a notification to make the Record of Rights uptodate for the entire area or a part of it. On the other hand, for the de novo preparation of Record of Rights no such enabling notification by the Commissioner is necessary. Therefore, in the erstwhile taluks of Alamur in East Godavari District, Vallabhanagar in Rangareddy District, Musheerabad, Golconda, Charminar and Secunderabad in Hyderabad District, the preparation of Record of Rights can be taken up by the Recording Authority without waiting for a notification by the Commissioner. In respect of the remaining areas of the State villages will have to be classified as per para above and the Recording Authority can take action to update Record of Rights in those villages for which Form-IV notice was published in the past only after a notification has been issued by the Commissioner under Rule 4(ii); in respect of the villages for which Form-IV notice was not published in the past, de novo preparation of Record of Rights can commence at once.Rule 4(ii) has been introduced in the 1989 rules and it was not existing in the 1978 rules.

4.3Rule 5(1) of the rules which provides for the procedure for preparation or updating of Record of Rights should be studied and followed by all the concerned Officers of the Revenue Department entrusted with the responsibilities of preparing and updating the Record of Rights.

4.4Rule 5(2) of the said rules requires that the notice in Form-II shall be published in the District Gazette and also in the following manner, namely:-

(a)by affixture in the Chavidi or if there is no Chavidi any other conspicuous place of the village;

(b)by affixture on the notice boards of the Panchayat Office, Primary Co-operative Agricultural Credit Society or School, if any, in the village;

(c)by beat of tom-tom in the village;

(d)by affixture on the notice board of the Office of the Mandal Revenue Officer having jurisdiction over the village; and

(e)by affixture on the notice board of the office of the Mandal Praja Parishad in which the village is situated.

4.5The printing of the District Gazette shall be done locally by the District Collector as per G.O.Rt.No.673 Revenue (DOLR) Department, dated 12.5.1989.

4.6The notice referred to in para 4.4 above shall declare the intention of the Recording Authority to prepare a Record of rights in lands in the village or to update the Record of Rights in lands in the village, call upon all persons claiming any interest in such lands to furnish a statement in writing in Form-IA showing the particulars of the lands and the nature of interest on or before a date specified in the notice, not being earlier than 15 days from the date of publication of the notice, and declare also his intention to hold an enquiry in respect of the above matter in the village on a date specified in the notice not being earlier than 22 days from the date of publication of the notice and call upon all persons interested to appear before him at the said enquiry on the date specified.

4.7The A.P.Record of Rights in Land and Pattadar Pass Books Rules, 1989 will be issued on 9.6.1989. The notification by the Commissioner, Survey Settlements and Land Records under Rule 4(ii) of the rule will be issued on 10.6.1989, the Form-II notices for all the villages can be issued with the date 11.6.1989 or 12.6.1989. This presupposes that the Collectors will complete the notifications of the Recording Authority by 9.6.1989. In Form-II notices a date should be given for the filing of the claims. If Form-II notice is dated 12.6.1989 then any date from 28.6.1989 to 3.7.1989 can be mentioned in Form-II notice for filing the claims. For the sake of uniformity, the date 30.6.1989 may be adopted by all. However, the first enquiry in any village can commence only on or after 5.7.1989 if Form-II notice is dated 12.6.1989. Depending on the number of villages allotted to a Recording Authority the first date of enquiry for each village can be indicated in Form-II notices as per the table given below;

Sl. No.	Village	Date of 1st visit to village for enquiry if P.A.has
		12 Vges.	10 Vges.	8 Vges.	6 Vges.	4 Vges.	3 Vges.
1	1	5.7.89	5.7.89	5.7.89	5.7.89	5.7.89	5.7.89
2	2	6.7.89	6.7.89	6.7.89	6.7.89	6.7.89	6.7.89
3	3	7.7.89	7.7.89	7.7.89	7.7.89	7.7.89	7.7.89
4	4	8.7.89	8.7.89	8.7.89	8.7.89	8.7.89	-
5	5	9.7.89	9.7.89	9.7.89	9.7.89	-	-
6	6	10.7.89	10.7.89	10.7.89	10.7.89	-	-
7	7	11.7.89	11.7.89	11.7.89	-	-	-
8	8	12.7.89	12.7.89	12.7.89	-	-	-
9	9	13.7.89	13.7.89	-	-	-	-
10	10	14.7.89	14.7.89	-	-	-	-
11	11	15.7.89	-	-	-	-	-
12	12	16.7.89	-	-	-	-	-

Note: - In the above table, holidays have not been excluded because of the target date of 31.12.1989.After the first day of enquiry in a village, it can be adjourned to another date keeping in view the dates already given for the first visit to the other villages. Dates for the 2nd and subsequent visits to a village must be given in such a manner that there is no day without any enquiry.It should be the aim to complete the enquiry in a village in as short a time as possible. The R.D.Os/Joint Collector should closely monitor the enquiry work and guides the Recording Authority at every stage. For the speedy and effective completion of the enquiry work, it is necessary for the Recording Authorities to have a clear idea of the villages in their jurisdiction, their distances, location etc. A time bound programme should be chalked out to visit the villages and complete the enquiry, such that no day is spent without conducting an enquiry in a village or two. The Revenue Divisional Officers should convene a meeting of all the Recording Authorities and decide whether one or two villages should be visited each day and fix a date wise programme for each village and ensure adherence to it.

4.8The object of the enquiry is to

(1)update land registry,

(2)split joint pattas and

(3)collect information to prepare Record of Rights in Form-I.After the enquiry, names of dead persons should not figure in the R.O.R. in any column.

4.9All claims in Form-IA should be acknowledged on the duplicate or triplicate copy of the claim.

4.10Categorisation of a person as a small farmer or as a marginal farmer should be with reference to his total holding and not with reference to his holding in a village.

4.11A farmer should file his claims separately for each village, as village is the unit for issue of Pass Books. However the address of the farmer to be recorded on the Pass Books for each village will be the same, namely, his actual place of permanent residence. This place of permanent residence should be ascertained during enquiry. The farmers can be asked to give their permanent address on their claim forms. A provision for writing the permanent address may be made in Form-IA while printing it.

4.12There is no bar to receive any statements of claims in writing which a claimant may like to submit even on the date of enquiry. No Court fee stamps need be affixed to statements of claims.

4.13The Recording Authority may entertain even oral representations made in respect of any claim that the claimant may like to submit to him at the time of holding the enquiry. In respect of all such oral representations, he shall make a summary record of the representations and obtain signatures or thumb impressions on them.

4.14In addition to the above, the Recording Authority should examine the relevant Registers, Records and accounts maintained in respect of the lands in the village for the purposes of collection of land revenue or otherwise.

4.15For the purpose of holding an enquiry into the claims, the Recording Authority may, if considered expedient, summon the attendance of any person for the purpose of examining him or require any person to produce any document believed to be in his possession, and enter upon, inspect and measure or cause to be measured any land.

4.16After completion of the enquiry, the Recording Authority shall pass orders in respect of : (1) all cases requiring changes of registry necessitated by the death of a registered holder; (2) all cases requiring change of registry necessitated by sale, gift, etc., through registered documents; (3) all cases requiring splitting of joint pattas. However care should be taken to see that these orders do not contravene the several laws listed in Rule 9(1)(a)(iv). Similarly, after completion of the enquiry the Recording Authority shall also pass orders for registering the names of claimants as tenants or mortgages, provided that such orders do not contravene the laws mentioned in Rule 9(1) (b)(ii). All orders passed must be in writing and should concisely set forth reasons therefor. However there is no need to serve individual orders on the claimants. Claimants may like to regularise there claims in violation of the laws referred to in the rules. Utmost vigil is required regarding this aspect. All the disputed cases of registry, splitting of joint pattas, registering names of tenants and mortgagees shall be submitted by the recording authority to the Mandal Revenue Officer for a decision. However to avoid holding up of the preparation of the draft R.O.R. or confirmation of the R.O.R. referring of all such cases by the recording authority to the M.R.O. shall be done after the Recording Authority confirms the R.O.R. for the village. In other words in disputed cases, the Recording Authority will not order any changes, but shall keep them back for a decision by the M.R.O., after the confirmation of the R.O.R. is over. After the M.R.O. passes orders on them those changes can be incorporated in the Record of Rights under Section 3(3) of the Act.

4.17Section 13 of the A.P. Record of Rights in Land and Pattadar Pass Books Act, 1971 repeals the A.P.Telangana Area Record of Rights in Land Regulation 1358 Fasli and all standing orders and any other provision of law relating to the Record of Rights of Land as in force in the State. Therefore, the A.P. Telangana Area Land Revenue Rules and the Board's Standin3 Orders in so far as they relate to transfer of registry of holdings are no longer applicable. All orders on transfer of registry should be passed with reference to the provisions of Rule 9 of the Record of Rights in Land and Pattadar Pass Books Rules, 1989. After passing the orders on transfer of registry, splitting of Joint pattas etc., the recording authority shall prepare a draft of Rights in Land for the village in Form-I.

4.18The draft Record of Rights shall be prepared in duplicate using carbon paper. The carbon copy shall be kept in the custody of the Village Assistant for the perusal of the Villagers to enable them to file claims and objections. The original shall be kept with Recording Authority. After orders are passed under Rule 13, confirming the Record of Rights the changes can be carried out in the original copy kept with the Recording Authority. Since the confirmed Record of Rights is to be prepared in triplicate, the same can be: prepared using carbon paper with reference to the original with the Recording Authority/duly corrected. However if there is a problem of time and if xerox/plain paper copier facilities are available, 3 xerox copies can be taken of the original with the Recording Authority. However the cost implications of both the alternatives namely taking two/three xerox copies of the original or making 3 fresh copies using carbon paper through manual writing will have to be analysed and the cheaper method will have to be adopted. If xeroxing is cheaper, it also saves time and that can be followed universally. However if xeroxing or using a plain paper copier is expensive, then it should be used only when there is race against time for a few villages. This is a point on which the Collectors should compile local cost data and submit a report to the Commissioner before taking a decision.

4.19Rule 10(2) requires that a notice in Form-III shall be published in the following manner namely:-

(a)by affixture in the Chavidi or if there is no Chavidi in any other conspicuous place of the Village;

(b)by affixture on the notice boards of the Panchayat Office, Primary Co-operative Agricultural Credit Society or School, if any, in the village;

(c)by beat of tom-tom in the village;

(d)by affixture on the notice board of the office of the Mandal Revenue Officer having jurisdiction over the village; and

(e)by affixture on the notice board of the office of the Mandal Praja Parishad in which the village is situated.

4.20It may be noted that a notice in Form-III need not be published in the District Gazette whereas a notice in Form-II is to be published in the District Gazette.

4.21The notice referred to in para 4-19 above shall declare that the draft Record of Rights or the draft Record of Rights made up to date has been prepared and kept in the custody of the Village Assistant of the village for inspection at all reasonable times for any person claiming any interest in the lands in the village and call upon all persons claiming to rectify any omission or error in the said record to furnish a statement in writing relating to their claims on or before a date specified in the notice, not being later than 15 days from the date of publication of the notice and declare also his intention in hold a Gram Sabha in the village on a date specified in the notice, not being later than 22 days from the date of publication of the notice to read out the draft R.O.R. or draft R.O.R. made up to date and to receive the claims and objections that may be made at the Grama Sabha and further declare his intention to hold an enquiry in the Village in respect of the objections received in writing and the objections received at the Grama Sabha on a date specified in the notice, not being later than 40 days from the date of publication and call upon all persons interested to appear before him at the said enquiry on the date specified.

4.22With a view to follow the statutory requirements enunciated in the Rule 10, it is necessary that a detailed programme should be chalked out with care by the Recording Authorities under the close supervision of the R.D.O. The R.D.O. should take stock of the claims received for the 1st stage of enquiry, the number of days taken for 1st stage of enquiry, and fix programme for 2nd stage of enquiry. The Recording Authorities should not deviate from the notified programme except for extraordinary reasons and with the permission of the R.D.O. the R.D.O. must ensure that the programme prescribed for the Recording Authority is scrupulously followed.

4.23The Recording Authority must receive the statements of claims submitted in response to the notice in Form-III and thereafter proceed to the village to hold a Grama Sabha on the specified day. Any written objections submitted at the Grama Sabha should also be received by the Recording Authority. In addition any oral claims and objections received at the Grama Sabha shall be reduced to writing by the Recording Authority and the same shall be considered at the proposed enquiry.

4.24After receiving the claims in response to notice in Form -III and the claims at the-Grama Sabha, the Recording Authority should consider the need for sub-division work to be taken up immediately in any particular case before the date specified for enquiry. If sub-division work becomes necessary he should get the same done before the date specified for the enquiry. In all other cases the sub-division work can be taken up after the Record of Rights is confirmed.

4.25On the date specified for the enquiry, the Recording Authority shall proceed to the village to hold the enquiry. There is no bar to receive any further statements of claim in writing which a claimant may like to submit even on the day of enquiry. The Recording Authority may entertain even oral representations made in respect of any claim that the claimants may like to submit to him at the time of holding the enquiry. In respect of all such oral representations he shall make a summary record of representations and obtain signature/left thumb impression of the claimant on the record.

4.26After the enquiry the Recording Authority should decide whether or not the draft Record of Rights requires to be altered in consequence of the claims received for rectification of an error or omission and make a summary order in respect of each claim. The Recording Authority should issue a notice to the persons whose names have been entered in the draft Record of Rights as having any interest in the land in respect of which the alteration is proposed, asking them to show cause why the alteration should not be effected. After a notice is given and the representation is received and considered, the summary order to alter the draft Record of Rights can be passed. However if any person after receiving the notice fails to submit a representation within the time to be stipulated, the summary order can be passed with reference to the material available on record. Where the Recording Authority is a R.I., he should obtain the orders of the M.R.O. or Special Deputy Tahsildar (ROR) before passing orders to change the entries in the draft Record of Rights.

4.27Rule 12 lays down that, if, at any time before the completion of the enquiry referred to in Rule 11, the Recording Authority has reasons to believe that any entry made in the draft Record of Rights requires to be altered in any manner, he may make such alteration provided that no alteration shall be made without giving any person whose name is entered in the draft Record of Rights as having any interest in the land in respect of which the alteration is proposed of making a representation in that behalf.

4.28After orders are passed under Rule 11 or 12, the draft R.O.R. for the village shall be confirmed after incorporating the orders passed under Rule 11 or 12.

4.29The correctness of the entries in the draft R.O.R. and the confirmed R.O.R. should be tested by the Revenue hierarchy on a percentage basis. Entries in every village should be tested. If mistakes are found at the draft stage, the Recording Authority can correct them under Rule 12. If mistakes are found after the R.O.R. is confirmed, the correction has to be made under Rule 13.

4.30Where mistakes are found under Rule 13(2), in the confirmed Record of Rights of a village, the same will be communicated to the M.R.O. The M.R.O. will issue a notice to the affected persons to make a representation against the proposed alteration. After receiving and considering the representation, the M.R.O. will pass orders regarding the alteration to be made. If no representation is received within the stipulated period, orders will be passed on the material, available. For villages for which the M.R.O. is the Recording Authority, the orders will be passed by the Revenue Divisional Officer. For other villages the M.R.O. will pass orders under Rule 13(2).

4.31Only after the testing of the R.O.R. is done either at the draft stage or at the confirmed stage, the fact of preparation of R.O.R. for the village or the fact of its updating shall be notified in the district Gazette in Form-IV.

4.32The completion of the preparation of the Record of Rights shall be notified in the District Gazette in Form-IV. The notification shall also be published in the manner specified in Clauses A to E of sub-rule 2 of Rule 5. The publication of notice in Form IV shall constitute the completion of preparation of Record of Rights or updating of Record of Rights in a village.

4.33Within 15 days of the publications of the Form-IV notice, the Recording Authority shall hold a Grama Sabha at which the confirmed R.O.R. shall be read out for the information of the persons present.

4.34Soon after the publication of the notice in Form-IV, the Collector of the District shall take action to get the new sub-divisions as shown in the confirmed Record of Rights measured and copied in the concerned records as per the procedure laid down in the Survey and Boundaries Act and recover the fee for the same from the concerned ryots as arrears of land revenue. The extent noted in respect of each part of survey number or each sub-division in the Record of Rights Register shall be subject to correction wherever necessary after the completion of the measurement of the new sub-divisions.

4.35Within 7 days of the publication of the notification in Form-IV, the Mandal Revenue Officer shall arrange to recast Record of Rights information in Form-I and other information available in the Mandal Revenue Office and Registrar's Office in Form-II and authenticate the entries in respect of each person.

4.36After the preparation of the Register in Form I-B, the Mandal Revenue Officer shall arrange to get the Pattadar Pass Books prepared with reference to entries in Form I-B and deliver the same to the persons concerned.

4.37Rules 14 and 26 prescribe the procedure for writing the Pattadar Pass Books. The Pattadar Pass Book shall be prepared taking the Revenue Village as a Unit. However for the purposes of categorising a person as a Small or Marginal Farmer, all his holdings in the district shall be taken into account with reference to the claim filed by him under Clause (i) of Rule 5(1)(b). The format of Pattadar Pass Book is given in Form-XIV. Every entry made in the Pass Book shall be presumed to be correct and true unless the contrary is proved and it shall be the record of title. The entries in the Pass Book shall be heated as authentic document to grant loans etc.

4.38The Pattadar Pass Book will be printed in 4 parts and bound separately. Each part will be separate by itself. Owner pattadars who do not cultivate will get Parts I and IV, and owner pattadars who cultivate by themselves will get parts I and II. Tenants and Mortgagees will get part - III of the pass book. Part-I gives the details of Demand Collection and Balances of Loans granted or Land Revenue to be paid. Such details are found in Part-II and IV for the owner/pattadar whereas the details of loans are given in part-III for the tenants and mortgagees. Since the details of latest Demand Collection and Balance of Land Revenue and loans if any granted, outstanding or repaid are being furnished duly attested by the Competent authority the book is called a Pattadar Pass Book.

4.39On page 1 of each part of Pass Book the pass book number will be written as per column 14 of Form I-B.

4.40The details of land owned must necessarily be entered sub-division-wise or part of sub-devision-wise if cultivated separately and individually, with clear indication of wet, dry and irrigated dry if the sub-division is classified and cultivated as such. These instructions are meant to be followed in a contingency where a survey number, sub-division number is owned and cultivated by more than one category. Thus if a survey number or sub-division number is owned by more than one person then the extent owned by the person will be shown in the Pass Book and not the total extent of the Survey number or sub-devision. Similarly, if a survey number or sub-division is so large and is classified into more than one category, namely, wet, dry and irrigated dry, then the area/extent under each classification or category should be shown separately in the column provided in the Pass Book. In the above type of cases, in column 2, the letter `P' shall be written after the survey number or sub-division number to make it clear that the extent mentioned in column No. 3 is not the full extent of the survey number/ sub-division but only a part owned and held by the pattadar or a part separately categorised.

4.41The following example should make the above explanation clearer in filling part 1 of the Pass Books:Suppose sub-division 100/1 measuring 2 acres classified as dry is owned by X and Y. X has 1.2 Ac. and Y has O.8Ac. Similarly suppose sub-division 150/2 is 5.00 Ac. of which 1 Ac. is categorised as wet, 2.2 Ac. as I.D. and 1.8 as Dry. Suppose X owns 0.6Ac. wet and 1.2 Ac. I.D. and Y owns 0.4 Ac. wet and 1.0 Ac. I.D. and the entire 1.8 Ac. dry. Then in the Pass Book the entries should be made as follows:

Sl. No. and sub-division No.	Extent	Classification
	Pass Book of X
100/1 P	1.2	Dry
150/2 P	0.6	Wet
150/2 P	1.2	I.D.
	Pass Book of Y
100/1 P	0.8	Dry
150/2 P	1.8	Dry
150/2 P	0.4	Wet
150/2 P	1.0	I.D.
For filling part-I of the Pass Book the above entries shouldbe re-arranged as follows:
	Pass Book of X
150/2 P	0.6	Wet
150/2 P	1.2	I.D.
100/1 P	1.2	Dry
Pass Book of Y
150/2 P	0.4 Wet
150/2 P	1.0 I.D.
100/1 P	0.8 Dry
150/2 P	1.8Dry

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